job
Irland, DublinIrland, Dublin

Morgan McKinley

Erstellungsdatum 29.02.2024

Executive Personal Assistant (German Speaking)

Job Summary
  • Dublin
  • Permanent
  • JN -032024-1957104
  • Mar 01, 2024
  • Competitive


Job Description

Exciting opportunity for an experienced Executive Assistant to join this global retailer as their Executive Personal Assistant.

Role: Executive Personal Assistant

Duration: Permanent

Location: Dublin

The role of Executive Personal Assistant (PA) is a unique, diverse, and exciting position

within a fast-paced, dynamic and market leading company. We are looking for a highly

organised, passionate team player who has a proven track record working effectively with

senior management.

The successful candidate will be adept at developing strong working relationships with

stakeholders across the business, have a strong business acumen and highly effective

communication skills. This role requires the highest level of confidentiality and

professionalism. The Executive PA reports to the Senior Project Manager - Board Projects.

Responsibilities
  • Providing high level business support to Board Directors/Senior Directors and working with your portfolio and key stakeholders to understand support requirements
  • Anticipating Director requirements in line with company calendars and business priorities
  • Ensuring that Directors' diaries are managed correctly and optimised for success, in line with business priorities and changing demands
  • Preparing accurate and well-presented documents, reports and presentations and assuring support for key strategic initiatives by completing ad hoc projects/tasks as directed
  • Planning identified meetings and events and coordinating the follow up of key actions
  • Acting as a point of contact both internally and externally and handling queries appropriately on behalf of Directors
  • Overseeing and booking travel arrangements and accommodation requirements for Directors
  • Carrying out general administrative duties including financial reconciliation
  • Processing confidential and sensitive information with judgement and tact
  • Maintaining a strong working relationship across the business

Requirements
  • Fluency in both German and English are essential
  • Full driving licence required
  • A solid Executive Assistant skill set, ideally with 3 years' experience within a fast- paced environment
  • Exemplary time management skills with a proven track record of supporting and working with senior leadership and coordinating multiple competing tasks
  • Meticulous attention to detail
  • A professional and assertive manner with strong interpersonal skills
  • Exceptional communication skills - both written and verbal
  • Proven ability to work to tight deadlines while maintaining a confidential and
  • professional manner
  • First-rate knowledge of Microsoft Outlook, Word, Excel, and PowerPoint with knowledge of Microsoft 365 as an advantage
  • A third level qualification is not essential but preferred

Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.

BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.

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