Project Administration Office Specialist (Finnish or German Speaking)

Join our expanding Project Admin Office team!

Gofore Estonia is looking for two Project Administration Specialists to join our Project Administration Office (PAO) team. As a part of Gofore Group Finance's Business Control team, PAO is responsible for project support functions, customer invoicing, and project lifecycle management.

In this role, you'll take on a variety of important tasks, including:

• Managing dedicated accounts and projects from contract initiation to closure
• Creating and maintaining account and customer data in our internal systems
• Securing compliance with project information
• Internal systems usage support in project management
• Handling customer invoicing
• Subcontractor user management
• Verifying and approving costs and subcontractor invoices

The ideal candidate:

• Is fluent in Estonian and English, and also speaks Finnish or German
• Has a keen eye for detail
• Is a team-player and thrives in an international setting but is also proactive and capable of working independently, managing multiple tasks and projects simultaneously
• Possesses a strong customer service mindset and positive attitude
• Has good IT and self-management skills for operating in a digital environment. Experience with MS Office applications is considered an advantage, as well as familiarity with using Netsuite for project management and invoicing, Jira ticket management, and Tableau reporting.
• Enjoys routine tasks and approaches them with meticulousness and precision
• Is willing to travel occasionally to our Finnish offices

What we offer

• A unique company culture based on equality, transparency, and trust.
• Nordic level work-life balance.
• A somewhat flexible work schedule (40 hours per week).
• Work equipment of your choice and office refreshments.
• Monthly sports benefit (Stebby) or health insurance.
• The office is located in Tallinn, but you can work from anywhere in Estonia.

Salary

At Gofore, we value fair compensation. Your salary is influenced not only by your experience and skills, but also by two of our values: taking active steps to ensure Gofore is a great workplace for everyone, and maintaining a strong customer-centric approach in everything we do. The starting salary level in this role is €1890 gross per month. In salary discussions with your supervisor, the key factors are the feedback you receive and the development of your own skills.

Recruitment Process

Ready to join our team? There is no fixed application deadline - we review applications continuously and begin interviews as soon as we identify suitable candidates. If you're ready to make an impact and grow with us, apply now!

At the final stage of the recruitment process, a background check (criminal and debt register) will be conducted with the applicant's consent.

We recognise and understand neurodiversity, and are willing to adapt our recruitment process based on your needs.