Benefits Administrator / Benefits Analyst with German

Solenisis a leading global producer of specialty chemicals focused on delivering sustainable solutions for water-intensive industries, including consumer, industrial, institutional, food and beverage, and pool and spa water markets. Owned by Platinum Equity, the company's product portfolio includes a broad array of water treatment chemistries, process aids, functional additives, and cleaners and disinfectants, as well as state-of-the-art monitoring and control systems. These technologies are used by customers to improve operational efficiencies, enhance product quality, protect plant assets, minimize environmental impact, and create cleaner and safer environments.

Headquartered in Wilmington, Delaware, the company has 69 manufacturing facilities strategically located around the globe and employs a team of over 16,100 professionals in 130 countries across six continents. Solenis is a 2025 US Best Managed Company, recognized three years in a row.

Employment Type: Full-time

Contract: Contract of employment

Office Location: Giełdowa Street 1, Warsaw (near Rondo Daszyńskiego)

Work Mode: Hybrid

We are seeking a motivated early-career professional (1-3 years of experience) who is passionate about employee well-being and eager to grow within benefits administration. As a Benefits Analyst, you will play an important role in supporting the coordination and administration of employee benefit programs across designated countries in the Europe Cluster. You will help ensure programs are delivered accurately, remain compliant with local requirements, and continue to meet the evolving needs of employees. In addition, you will support regional benefits harmonization and integration initiatives, helping create more efficient processes and a consistent employee experience across countries.

Key Responsibilities

Benefits Program Delivery & Administration

• Support the execution of benefits programs, including health, retirement, and wellness offerings.
• Administer benefits for joiners, leavers, and life event changes across designated countries.
• Ensure benefits are administered in alignment with benefits programme rules and regulatory requirements.
• Maintain accurate records and process updates in HRIS, payroll, and benefits administration systems.
• Coordinate annual activities such as open enrollment, plan changes, and employee communications.
• Support the delivery of global benefits programs and harmonization initiatives.
• Contribute to benefits system and technology upgrades and process improvement initiatives.

Vendor & Claims Coordination

• Act as a liaison with benefits vendors to resolve administrative issues and ensure service delivery.
• Facilitate claims processing and manage escalations related to coverage or service discrepancies.
• Monitor vendor performance against SLAs and escalate issues as needed.
• Reconcile vendor invoices with employee records and ensure timely payments.

Employee Support & Communications

• Provide front-line support to employees on benefits-related inquiries via email, phone, and chat.
• Assist employees with enrollment, life event changes, and claims navigation.
• Develop and maintain clear communication materials and FAQs.
• Support open enrollment campaigns and employee education initiatives.

Data Management & Compliance

• Ensure accurate data entry and updates in HRIS and benefits systems.
• Conduct regular audits to maintain data integrity and resolve discrepancies.
• Support census and membership data collection for renewals and reporting.
• Assist with compliance documentation and support internal and external audits.

Reporting & Billing

• Generate reports on benefits utilization, enrollment trends, and vendor performance.
• Support data analysis for benefits harmonization and renewal projects.
• Coordinate with Finance and Payroll to ensure accurate deductions and billing reconciliation.

Sickness, Disability and Death in Service Management

• Serve as the central point of contact for managing sickness absence, disability and death in service processes.
• Designing and implementing a new centralised process for sickness, disability and death in service management, ensuring consistency, compliance, and sensitivity across all cases.
• Collaborating with HRBPs, Payroll and external providers to establish clear protocols, escalation paths, and communication standards.
• Supporting employees and their families with compassion and professionalism during sensitive situations, ensuring timely access to benefits and support services.
• Monitoring and reporting on sickness trends and death in service cases to inform policy development and continuous improvement.
• Ensuring alignment with local legislation and company policies, while maintaining confidentiality and data protection standards.

Qualifications & Experience

• Fluent English and German language skills required
• 1-3 years of experience in HR, benefits administration, payroll, or a related area
• Bachelor's degree in Human Resources, Business Administration, Finance, or a related field preferred
• Basic understanding of employee benefits programs and HR operations
• Experience working with HRIS, payroll, or benefits administration systems is an advantage
• Strong attention to detail and ability to manage confidential information
• Good organizational and problem-solving skills
• Ability to work collaboratively in an international and cross-functional environment

Benefits

• Private medical care by Lux-MED
• Life insurance and Travel insurance
• Employee retirement plan (PPE) after trial period
• Sports card (Multisport) - partially employer-funded
• Employee Assistance Program for Employees and Families

Apply today and be a part of a dynamic environment that celebrates progress, values inclusivity, and promotes growth.

How to Apply
Interested? Send us your CV. We look forward to reviewing your application and will reach out if there's a match to arrange a brief exploratory call. All candidates must be eligible to work in the EU area.

Solenis is proud to be an employer that gives equal consideration to all candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability status.

At Solenis, we understand that our greatest asset is our people. That is why we offer competitive compensation, comprehensive benefits and numerous opportunities for professional growth and development. So, if you are interested in working for a world-class company and enjoy solving complex challenges, whether in the lab or the field, consider joining our team.

#LI-AR1