German Speaking Executive Assistant

Job Description
We are looking for an Executive Assistant to the CEO to work directly with the Founder & CEO of a fast-growing DTC marketing and advisory company based in Barcelona. The company supports performance-driven e-commerce brands across Europe and international markets, with a strong focus on paid media, funnels, and creative strategy.

This is a high-trust, high-ownership role, not a traditional back-office assistant position. You will act as the CEO's operational filter, structure provider, and right hand-ensuring information, communication, calendar, and daily logistics are organised, prioritised, and handled efficiently. This is an on-site role in Barcelona.

Your Duties:

As a German Speaking Executive Assistant, you will be responsible for:

• Acting as the first point of contact for incoming communication (email, Slack, WhatsApp, internal and external requests).
• Filtering, structuring, and prioritising information before it reaches the CEO.
• Managing the CEO's inbox entirely and preparing concise summaries and daily briefings.
• Actively managing the calendar: scheduling, rescheduling, cancelling, and bundling meetings efficiently.
• Preparing information to enable fast and well-informed decision-making.
• Accompanying the CEO in daily business activities, including office work, meetings, and external appointments.
• Handling both business and personal organisational tasks, including:

1. Travel planning and rebooking
2. Coordination of private and business appointments
3. Logistics (packages, pickups, deliveries)
4. Day-to-day organisation in Barcelona (landlords, service providers, local arrangements)
5. Preparing and organising travel (documents, packing, logistics)

• Proactively anticipating needs, taking ownership, and reducing operational noise around the CEO.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or in a close support role to founders or senior executives.
• Strong organisational skills with the ability to prioritise and structure large volumes of information.
• High level of discretion, reliability, and loyalty.
• Comfortable handling both business-related and personal responsibilities.
• Able to work closely with one individual and adapt flexibly to changing priorities.
• Willingness to be available outside standard working hours during intensive phases.
• English: professional working proficiency (mandatory).
• German: fluent, written and spoken (mandatory).
• Spanish: strong advantage.
• Based in Barcelona or willing to relocate (relocation support possible).