Admin Specialist - German Speaking

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

Admin Specialist - Business Enabling DE

The Opportunity:

We are seeking an organized and efficient Administrative Specialist to join our team in Budapest. As administrative assistant you will provide professional administrative support to the Roche Diagnostics German affiliate. Together with your colleagues from the German team you will ensure consistency, continuity and aligned processes. As a communicative, proactive and team oriented assistant, you will carry out tasks with minimal direction, making recommendations and ultimately finding solutions.

Your key responsibilities include:

• Provide 1st level customer support and administrative assistance across various areas.
• Manage and coordinate calendars, prioritize meetings based on urgency and relevance.
• Create, structure, and maintain work documents, files, and reference materials.
• Organize logistics for in-house and off-site meetings, including travel arrangements and visa applications.
• Handle purchase order management, invoice processing, accruals, and time tracking.
• Act as a first point of contact and subject matter expert on core administrative matters.
• Collaborate with peers to harmonize administrative support, share best practices, and support projects/initiatives effectively.

Who you are:

We are looking for someone who is self motivated, really passionate about his or her job and understands that providing a high-quality service is crucial for the organization. As an ideal team member you are open-minded, dedicated to make a difference and open to constant development. Furthermore, you have:

• Bachelor's degree or equivalent work experience in administrative education
• Multi-cultural acceptance, ability to work in a fast-paced and changing environment
• Excellent written and verbal communication skills
• Fluent in German and English, written and spoken.
• You are tech savvy and proficient with technology applications and enjoy exploring new digital tools. You have strong Google Suite skills.
• You have strong people skills, you like and respect people and can interact comfortably at all levels of the organization, including senior levels of the company and can represent the team to others in this same spirit of respect, approachability and friendliness.
• You are able to work independently and with a team effectively.

In exchange we provide you with:

• Development opportunities: free language courses, a wide range of training & learning opportunities, long-term career opportunities, lateral and vertical career moves, exciting projects & assignments, etc.
• Excellent benefits and flexibility: competitive salary and cafeteria package, Private Medical Services, Employee Assistance Program, All You Can Move sport pass, coaching / mentoring opportunity, buddy program, team buildings, Themed Holiday party, people-focused company culture, annual bonus in March, etc.
• Great opportunity in a truly international work environment with high-profile colleagues and excellent in-house learning and networking opportunities, plus an opportunity to make your mark at Roche. We will make sure your daily work will make an impact and you will be able to learn a lot along the way.

Please read the Data Privacy Notice for further information about how we handle your personal data related to the recruitment process: https://go.roche.com/budapest-data-privacy-notice-candidate

Who we are

A healthier future drives us to innovate. Together, more than 100'000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let's build a healthier future, together.

Roche is an Equal Opportunity Employer.