job
Ungarn, BudapestUngarn, Budapest

Egon Zehnder

Erstellungsdatum 07.03.2024

Executive Assistant (with fluent German)

Egon Zehnder is the world's leading privately held executive search and talent management consultancy with 64 offices across 36 countries. Our firm provides senior-level executive search, board search and advisory, CEO succession, family business advisory, as well as leadership assessment and development to the world's most respected organizations.

To support our growing team, we are looking for a qualified and convincing personality to

join our team in Budapest as an Executive Assistant with both fluent German and English language skills (as the main requirement).

What is the role about

This Executive Assistant ("EA") role offers you a unique opportunity to combine administrative skills with project management and communication responsibilities. Working within a fast-paced client service environment, you are supporting one or more Consultant(s), providing seamless administrative and project support throughout the lifecycle of each engagement. Acting as a business services partner, you must be comfortable wearing - and quickly shifting between - the hats of both an administrator and project coordinator, while continually finding new ways to deepen and optimize your working relationship and business practices with your designated consultant. You must be capable of "stage managing" all the elements of projects, ensuring they come together successfully; this includes planning, executing, and finalizing projects according to strict deadlines and compliance requirements. You must also be a relationship builder, capable of fostering connections and coordinating the efforts of team members and clients in order to deliver projects according to plan. You have to proactively manage changes in project scope, identify potential risks and crises, and devise contingency plans accordingly. Importantly, you have to ensure absolute discretion in handling all corporate business.
  • You will work in close alignment and collaboration with your consultant
  • You will play a key role in coordinating and administrating our international projects and thereby contribute to our success and the success of our clients.
  • You will work as a member of a cohesive, multinational, and supportive team from Budapest.
  • You will have flexibility in working hours and the opportunity to work from home

Requirements
  • You have experience in project management and bring strong organizational talent
  • You keep your own tasks organized and actively help to do the same on the client mandates in collaboration with your consultant
  • You have experience in management assistant functions, including creating and proof-reading documents in English and German (based on notes or dictation)
  • You have a strong ability to work independently and reliably while staying well-coordinated on all critical items
  • You manage efficiently and reliably calendar scheduling and travel management as well as classical secretarial tasks
  • You have a positive can-do attitude and bring energy and eagerness to learn
  • You are committed to high-quality standards in your work and collaboration
  • You communicate clearly and efficiently and you are comfortable communicating with senior executives at our clients
  • You are proactive and savvy in finding the right information and establishing connections within the wider team and organization
  • You earned a university degree and have excellent English and German language skills
  • You know MS Office well and have used them extensively in the past
  • You are interested in leveraging new approaches and technologies to make your work and the work of your consultant more effective

Benefits

Be part of an international, highly professional, dynamic, and close-knit team! We offer interesting opportunities for development and training. At our Budapest office, we regularly have teambuilding events, and office lunch parties and we provide free language classes in English, German, and Hungarian. We are happy to see you in the office, but working from home is also an option for our employees.

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