Guest Relations Agent (German Speaker)

Guest Relations Agent (German Speaker)

Department: Rooms Division, Front Office & Guest Services

Employment Type: Fixed Term - Full Time

Location: Egypt - Safaga

Reporting To: Guest Relation Supervisor

Description

The incumbent in this position is responsible for - under the management of the Guest Relations Manager and taking into account the established standards - supervising and leading all areas of the Guest Relations.

Key Responsibilities

• Carry out all administrative duties in co-operation with Guest Relations Manager.
• Daily checks on the VIP lists and ordering of corresponding activities.
• Monitor and check the costs of VIP treatments.
• Be responsible for VIP Policy and ensure it is implemented fully.
• Liaise with all departments check all guest requirements and ensure that these are executed on day of arrivals.
• Pre check all guest requirements three days prior to arrival and again the day before.
• Pre check all VIP arrival rooms and ensure that all rooms are clean and ready upon check in.
• Greet arrivals and escort all Guests to the rooms or suites.
• Ensure that all guest comments and complaints are attended to and that all complaint reporting is carried out and recorded.
• Be fully conversant with all hotel activities and promotions.
• Attend to daily guest requirements and enquires and help guide them with all necessary arrangements.
• Prepare all VIP amenities forms and distribute accordingly.
• Update guest profiles and check the existing one.
• Maintain tidiness in the building and clothing in the department.
• Support the Guest Relations Manager in task such as appointment, employee training assessment of performance, induction training, and consultation, if necessary, dismissals, in order to guarantee appropriate occupation of posts and productivity.
• Represent the Guest Relations Manager at meetings.
• Ensure good cooperation and regular exchange of information with all departments, such as the Front Office Manager.
• Joint responsibilities for maintaining standards, revise these regularly, and guarantee that these are upheld by targeted training.
• Hold regular meetings within the department (performance review, information, proposals for improvement).

Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.

Job Requirements

• College Degree in Hospitality.
• Minimum of 1 year experience in a Front Office position preferably in an international five star hotel
• Excellent MS Office knowledge.
• Advanced knowledge of Opera.
• Basic knowledge of Micros.
• Ability to maintain the highest standards of professionalism, ethics, grooming, and attitude.
• Pro-active hospitality skills including guest service skills.
• Excellent communication skills.
• German - excellent oral and written skills.
• English - excellent oral and written skills.

About Kempinski

Founded in Germany in 1897, Kempinski Hotels has long reflected the finest traditions of European hospitality. Today, as ever, Kempinski is synonymous with distinctive luxury.

Located in many of the world's most well-known cities and resorts, the Kempinski collection includes hotels in a grand manner, pace-setting modern establishments, and older hotels of individual charm. All blend gracefully into their surroundings and offer luxurious accommodations, superb cuisine, and unrivaled facilities - complemented by impeccable service.

For leisure and business guests alike, the name Kempinski has long been synonymous with style, mobility, and efficiency. Put simply, they are the first choice for the discerning individual.

In addition to operating many of the finest city hotels in the world, Kempinski is a name that can now be found in many exciting resort locations, each combining local flair and ambiance with the international standards of service and luxury that Kempinski guests have come to expect.