Junior Event Coordinator with German

Junior Event Coordinator with German

Location: Wrocław / Warsaw

Hybrid model: 2 days office/3 days remote

Let us introduce you the job offer by EY GDS Poland - a member of the global integrated service delivery center network by EY.

The opportunity

At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture, and technology to become the best version of you. And we're counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Working as a member of the wider Event management team, Event coordinator will focus on supporting different phases of execution of an event, ensuring that every encounter delivers an exceptional experience for our stakeholders. The Event coordinator should manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. The successful candidate will be responsible for supporting the delivery of the event activities.

Your key responsibilities

• Support marketing and events activities targeting both external and internal audiences including:
• Event preparation
• Participant management
• Managing attendee communication
• Facilitating vendor onboarding for events
• Content and database management
• Logistics and event execution
• Event-related research and analysis
• Support Event marketing communication
• Post-event activities
• Support in the planning and execution of a wide range of client events; including breakfast briefings, seminars, roundtables, conferences, hospitality events etc
• Manage branding requirements as needs arise (for e.g. name badges) and organise transportation of collateral to event venues
• Manage room and venue booking for key events, working closely with internal and external stakeholders
• Coordinate with multiple teams/vendor
• Build invite lists for events and manage RSVPs, providing regular updates to the events team
• Be present at events for set-up and execution of the event.
• Attending to the registration desk and greeting attendees on arrival
• Create delegate packs and briefing packs for key events
• Support post event evaluation including compilation of post event review and survey

Skills and attributes for success

• Experience in corporate travel & events environment
• Exceptional customer service skills with a pro-active approach and commitment to quality
• Strong organizational skills with exceptional attention to detail
• Reactivity and ability to manage emergency, think out of the box and adapt to last minute changes and business dynamics
• Understand of business environment by investigating and proposing service and process improvements

Technologies and Tools

• Advanced level of experience in MS Office (Word, Excel, Visio & PowerPoint) and working knowledge of Outlook and MS Teams
• Excel at spoken and written English in a global environment. Needs to have experience communicating with various cultures and to be able to articulate and grasp information in a very diverse environment where we deal with multiple accents and versions of English across the globe

To qualify for the role, you must have

• Graduation in any related discipline like Marketing, Business Studies or creatively similar
• 1 to 4 Years' experience in relevant work
• Experience in multiple systems and applications
• Experience working with clients from different countries
• Experience working in a business where the primary spoken language is English.
• Able to work outside of normal hours when required
• Project planning and management skills
• Strong relationship building skills
• High level of accuracy and attention to detail

Ideally, you should also have

• Demonstrable ability to interact with leadership, stakeholders and peers
• Personal travel experience and geographic knowledge
• Interest on project management and technical/digital affinity

What we offer

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across ten locations - Argentina, China, Hungary, India, the Philippines, Poland, Sri Lanka, Mexico, Spain and the United Kingdom - and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We'll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

• Continuous learning: You'll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We'll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We'll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You'll be embraced for who you are and empowered to use your voice to help others find theirs.

About EY

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It's yours to build.

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