Legal Corporate Officer with German

The Apex Group was established in Bermuda in 2003 and is now one of the world's largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That's why, at Apex Group, we will do more than simply 'empower' you. We will work to supercharge your unique skills and experience.

Take the lead and we'll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Role summary:

Join our team as a Senior Corporate Officer within Apex Corporate Solutions, reporting to the Head of Operations Corporate Solutions in Valencia, Spain. As a member of the COSEC Team, you'll collaborate with colleagues to deliver a broad spectrum of administrative, corporate, compliance, and regulatory services for the German jurisdiction.

Job Specification:

• Ensure all corporate activities comply with relevant (German) legal requirements in corporate law

• Maintain alignment with established market practices

• Provide comprehensive board, committee, and shareholder meeting support

• Observe corporate rules and regulatory requirements - including deadlines - on account of holding and organizing corporate meetings

• Take or review meeting minutes, extract action items, and oversee implementation

• Finalize and process minutes through to signature

• Maintain continuity between successive meetings

• Coordinate follow-up actions with relevant stakeholders

• Prepare and maintain statutory documentation, e.g: articles of association/incorporation, corporate structure in place, records of the Chamber of Commerce

• Prepare, make, or keep track of necessary corporate, regulatory and tax filings, annual financial statements, capital calls and distributions, support audit processes, AML/KYC (anti-money laundering/know-your-customer) or AML/CFT (anti-money laundering/countering the financing of terrorism) processes - in close liason with the dedicated Apex Group KYC team

• Handling of local UBO/transparency register items for clients

• Prepare/review and maintain screening in World-check and Reliant

• Prepare BRC forms and take-over of related internal communication

• Prepare shareholder resolutions

• Support with opening of bank accounts

• Serve as primary point of contact for clients

• Proactively spot governance issues before they arise

• Manage corporate documentation for the incorporation and liquidation of companies

• Perform other various CoSec tasks (arranging files, emails, preparing documents, etc.).

• Establish, improve, and support the implementation of standard documentation, processes.

• Provide accurate and timely information to other stakeholders in accordance with agreed deadlines.

• Assist other colleagues in the day-today work

Skills / experience:

• Degree in Law

• Experience of +2-3 years in corporate or commercial law

• Fluent German and English

• Good attention to detail is required to ensure the accuracy of the documents and correspondence

• Good organizational and time management skills

• Result oriented, detail oriented, team player with ability to work effectively with minimum supervision, in a fast paced, complex and dynamic environment

• Ability to work under pressure and tight timelines, excellent time management and multi-tasking skills

• Ability to follow instructions and procedures

• Relevant experience, preferably gained within the legal, financial or administrative industry

• Minute taking experience, preferably in a corporate, legal or tax environment would be an advantage but is not mandatory

• Strong interpersonal skills, including both verbal and non-verbal communication

• Team Player with excellent collaborative, analytical, problem solving and organisational skills

What you will get in return:

• High visibility within a large organization on an upward trajectory

• Friendly work atmosphere and positive multi-international environment

• Opportunity to communicate with (native) English speaking colleagues and clients daily

• The chance to work for a rapidly developing company, one of the world's leading independent fund administrators

• Opportunities for professional development

• Competitive market adjusted salary

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.