People Operations Specialist (German-speaking)

About Qualifyze,

Founded in 2019, Qualifyze is a leading company in supply chain compliance management in the Life Sciences industry, trusted by over 1,500 pharmaceutical and healthcare companies globally. Our digital suite of solutions connects manufacturers, suppliers, and a global network of more than 250 auditors and quality experts.

With a track record of over 4,500 audits across 85+ countries and the largest and most accurate supplier network and data analytics tools, Qualifyze stands as the all-in-one partner for quality compliance and supply chain risk mitigation in the Life Sciences sector.

We're looking for a People Operations Specialist to join our 3-person People team in Barcelona and take ownership of delivering a seamless employee experience for our German & Deel based employees. In this role, you will be critical to ensuring operational excellence in payroll, benefits, and compliance, directly contributing to company success by enabling our employees to do their best work.

You will be the primary expert for all People Operations matters in Germany, managing the entire employee lifecycle with precision. Working alongside the Operations team and reporting to the Head of People Operations, you will ensure our processes are efficient, scalable, and fully compliant with local regulations. We are looking for a proactive, detail-oriented professional ready to make a significant impact in a high-growth environment.

Key Responsibilities:

• Own the German Employee Lifecycle: Primary point of contact for Qualifyze team members in Germany, managing all People processes from onboarding to offboarding.
• Ensure Payroll and Benefits Accuracy: Take charge of the relationship with German payroll and benefits providers to guarantee accurate, timely, and compliant processing.
• Contract and Document Management: Oversee the preparation, maintenance, and archiving of all employment contracts and HR documents, ensuring full legal compliance.
• Lead External Partnerships: Manage relationships with external HR providers and German authorities. Drive the implementation of new policies and ensure adherence to regulations.
• Optimize Benefits Programs: Administer and enhance German benefits offerings (e.g., health insurance, pension schemes), managing vendor relationships effectively.
• Maintain HRIS (Personio): Ensure data integrity within our HRIS, and proactively identify opportunities to improve digital workflows and system efficiency.
• Compliance and Labor Law: Stay updated with German labor laws and regulations, advising on best practices and ensuring compliance in all HR processes.
• Administer Employee Processes: Manage leave administration, salary adjustments, and ensure compliance with occupational health and safety standards in Germany.
• Onboarding & Offboarding: Support new hires during their integration process and ensure a smooth offboarding experience for departing employees.
• Contribute to Culture: Partner with the wider team on engagement initiatives to help build a positive workplace culture.
• Drive Process Improvement: Continuously analyze and streamline People Operations processes to enhance efficiency, accuracy, and the overall employee experience.

What You Bring (Qualifications)

• Proven knowledge and experience applying German labor law, payroll, and benefits administration.
• Demonstrated experience in contract management and HR administration.
• Ability to effectively manage multiple external providers (payroll, benefits, authorities).
• Experience with HRIS systems (Personio is a plus) and a strong aptitude for digital tools.
• Capable of building effective working relationships with employees at all levels.
• A results-oriented, highly organized, and proactive approach to your work.
• Fluency in German and English (Spanish is a plus).

What do we offer?

• Competitive, annually reviewed compensation package
• Country vacation package that increases with your tenure
• Country specific benefits offering incl. private health care, fitness and meal allowances
• Annual personal development budget to increase your impact
• Hybrid working mode, plus up to 3 months of the year work from anywhere.
• All the best kit and tools to work effectively
• Annual in person all company event and celebration in Europe
• Working with an exceptional team, doing some of the best work of your career

At Qualifyze, we value diversity and inclusion, recognizing the strength that complementary talents and perspectives bring to our team. Join us and help drive innovation, tackle challenges, and create meaningful change.

We are an equal-opportunity employer and welcome applications from candidates of all backgrounds, regardless of race, ethnicity, gender identity, sexual orientation, marital status, religion, disability, or age.