Remote Executive Assistant (German - B2-C1)

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a specialized platform committed to accelerating the growth of startups by offering expert support in key business areas, including operations and marketing. Their mission is to empower founders to focus on innovation and expansion by handling critical, time-consuming tasks. With a global network of professionals and tailored solutions, they have established themselves as a trusted partner in driving startup success.

About the Role

We are seeking a highly organized and proactive German-speaking Executive Assistant to provide comprehensive support to our leadership team. The ideal candidate will possess exceptional communication and time-management skills, along with experience working in a fast-paced environment. The Executive Assistant will be responsible for a wide range of administrative tasks, ensuring the smooth operation of daily business activities.

What you'll do

• Business and personal support: Confidential and reliable assistance to management in all administrative and organizational matters, both of a business and private nature.
• Email management: First point of contact for all business and private emails; prioritization, filtering and processing of all emails before forwarding to management.
• Calendar management: Independent management of business and private calendars, including deadline monitoring and coordination.
• Travel management: Organization and support of even complex and short-term travel plans, including booking flights with miles.
• Stakeholder management: Interface function and coordination of management with all business areas, external partners, relevant institutions and other stakeholders.
• Administrative activities: data research, preparation of business documents, and minute-taking and documentation.

What You Bring

• Experience: At least 5-8 years of experience as management assistant and/or completed commercial training
• Language Proficiency: Fluent in German at the native speaker level (B2-C1) and possessing strong English language skills to facilitate clear communication in a diverse work environment.
• Communication Skills: Exceptional written and verbal communication abilities, with a proven track record of effectively interacting with colleagues, clients, and stakeholders at all levels.
• Initiative and Adaptability: A high level of initiative and proactivity, with the ability to anticipate the needs of management and adapt to changing circumstances swiftly.
• Organizational Skills: Demonstrated proficiency in organizing tasks and managing multiple priorities effectively in a fast-paced environment, ensuring that deadlines are consistently met.
• Flexibility: Availability to work flexible hours, including mornings, afternoons, and evenings, as needed, to support management effectively.
• Technical Proficiency: Proficient in modern communication platforms (e.g., Gmail, Google Calendar, Calendly, Zoom) and advanced knowledge of MS Office Suite. Familiarity with project management tools is a plus.
• Customer Service Orientation: Strong interpersonal skills with a focus on delivering exceptional customer service, effectively managing client interactions, resolving issues, and fostering positive relationships.
• Legal and Ethical Awareness: A solid understanding of the legal and ethical standards relevant to office environments, particularly regarding confidentiality and data protection.
• Project Management Skills: Basic knowledge of project management principles, enabling efficient planning, execution, and monitoring of tasks and projects.
• Time Management Expertise: Well-developed time management and organizational skills, utilizing effective techniques to prioritize tasks and maintain efficient office processes.