Senior HR Admin Professional With German

Working at Freudenberg: We will wow your world!

Responsibilities:

• Process requests for authorizations, certificates, letters, and confirmations;
• Ensure timely delivery of documents to employees, managers, or local HR teams;
• Maintain accurate records of issued documents;
• Initiate and manage the preparation of employment contracts and other related documents;
• Collaborate with local HR teams to finalize and distribute contracts;
• Oversee document management for personnel files, including uploading, clustering, and setting deletion periods for documents not requiring handwritten signatures;
• Ensure compliance with data protection regulations and company policies;
• Support onboarding and offboarding processes specific to different business groups;
• Provide necessary documents and KPI data for audits related to HR;
• Manage proxy settings for employees in accordance with access rights;
• Prepare and distribute bonus and salary increase letters;
• Coordinate with payroll to ensure accurate processing of bonuses and salary adjustments;
• Maintain electronic records of compensation-related documents;
• Manage operational service management by observing service performance on day-to-day level, initiating immediate actions as required and involving relevant parties, as well as capturing improvement opportunities;
• Manage service reporting by collecting and analyzing data, preparing service reporting;
• Manage continuous improvement & service scope management by registering and evaluating improvement / change propositions, communicating and driving implementation of improvements jointly with relevant parties;
• Manage the regular service management call by scheduling and inviting to calls, preparing the required input for presentation and present together with the SSC Team Lead, create minutes, inform about results.

Qualifications:

• Bachelor's degree in Business Administration, Human Resources or related field;
• Minimum of 5 years in HR administration or a related area, preferably within a shared services environment;
• Proficiency in HRIS systems (preferably Workday; experience with SAP HR is an advantage);
• Very good English and German language skills;
• Strong proficiency in Microsoft Office Suite (Word (e.g. serial letters), Excel, PowerPoint, Outlook and Teams);
• Good knowledge in Adobe Acrobat Sign for digital signature processes;
• High level of accuracy in handling employee records and documentation;
• Strong service orientation, focusing on delivering high-quality support to internal clients;
• Collaborative mindset, capable of working effectively with local HR teams and other departments;
• Ability to work effectively in a multicultural environment.

The Freudenberg Group is an equal opportunity employer that is committed to diversity and inclusion. Employment opportunities are available to all applicants and associates without regard to race, color, religion, creed, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, mental or physical disability, genetic information, marital status, familial status, sexual orientation, protected military or veteran status, or any other characteristic protected by applicable law.

Freudenberg Performance Materials SRL