Executive Team Assistant with German

Your role

We're looking for a person who can support us with business management and related executive assistant activities like:

• managing calendars including scheduling of conference calls (internal and external) across multiple time zones, arranging rooms, video conferences and audio facilities, as well as various events, etc.
• arranging travel bookings, itineraries, visas, and accommodation
• supporting office administration such as ordering supplies, handling mail and managing conference logistics
• coordinating the production of presentations, reports, and documents
• assisting with finance management, including processing of invoices and expenses,
• collaboration and building a network with other assistants
• helping coordinate and manage communication activities as well as various initiatives and projects in Pay & Manager Liquidity.

Your team

You'll be working in the Pay & Manage Liquidity (PML) team in our Wroclaw office in a hybrid setup. PML is responsible for all the cash and payment products of UBS including electronic payments, daily banking and cards.

Within the team your specific focus will be on coordinating the smooth and effective day-to-day administrative operations for senior management of Pay & Manage Liquidity (PML). As such, you will closely work with colleagues in Wroclaw and in Zurich and be in day-to-day exchange with the leadership of PML.

Your expertise

• independent and proactive personality with the ability to prioritize (and challenge) workload and able to cope with a dynamic and changing environment in an agile setup in a matrix organization
• readiness to communicate at a senior level across the organization and be considered as a trusted partner
• excellent communication, leadership, and stakeholder management in a complex agile work environment
• communicative, independent, and proactive personality with the drive to focus on ongoing professional development
• successful administrative experience in a fast-paced large enterprise
• proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• detail-oriented, organized and able to seamlessly multitask
• proven written and verbal communication skills in both English and German

About us

UBS is the world's largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..

We have a presence in all major financial centers in more than 50 countries.

Join us

At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we're more than ourselves. Ready to be part of #teamUBS and make an impact?