Management Support Officer - Global Investments (German speaking)

Your role

Are you a detail-oriented multi-tasker?
Do you like solving problems and identifying process improvements and efficiencies?
Do you enjoy working in a global team?

We're looking for a dynamic and tech-savvy Management Support Officer to join our Global Investments Business Management team.
This team supports the Investments function globally, collaborating with executive assistants in our regional hubs to deliver high-quality administrative support and drive operational consistency.

This role goes beyond administrative support responsibilities - we are looking for someone who thrives on efficiency, embraces innovation, and is excited to make a real impact by optimizing how our team works.
You'll be the go-to person in Poland for executive support, process improvement, and operational excellence. If you love solving problems, automating workflows, and keeping things running smoothly, we want to hear from you!

Key responsibilities:
• Administrative Support:
- calendar management,
- meeting scheduling,
- agenda preparation,
- logistics coordination,
- email communications,
- travel booking,
- expense processing
- gifts and entertainment tracking.

• Operational & Technical Tasks:
- workforce planning,
- employee onboarding and offboarding initiation and tracking,
- organizational unit maintenance,
- HRi updates, system administration and support,
- MDS request management,
- BBS resource ownership, and liaison with teams across the global Investments organization.

• Process Optimization:
- identify opportunities to standardize and automate repetitive tasks and workflows,
- troubleshoot issues, and solve problems proactively. Leverage tools like Microsoft Copilot, SharePoint, and Teams to improve speed and accuracy.

• Communications & Collaboration:
- prepare internal communications,
- coordinate training sessions,
- maintain and update organizational charts,
- support cross-team and project collaboration.

Your team

You will be joining the Investments Business Management team which supports the Asset Management Investments function globally, across Active Equities, Active Fixed Income, Active Multi-Asset, Portfolio Engineering and Trading, Partnership Solutions, Sustainable Investing, and Investments Management.

The team in Poland will serve our global function, working collaboratively with the Executive Assistants based in our regional hubs, including Zurich, London, New York, Chicago, and Hong Kong.
This is an exciting opportunity to help reshape management support globally, whilst supporting the build out of our Investments function locally in Poland.
You'll be working in a dynamic, international environment with opportunities to grow and innovate.

Your expertise

• minimum 2 years of experience as an Executive Assistant or similar management support role in a global or matrixed organization,
• confident using Microsoft 365, automation tools, and collaboration platforms,
• experience in process standardization and automation,
• excellent organizational and time management skills,
• a collaborative mindset with a proactive, problem-solving attitude,
• strong interpersonal and communication abilities.
- fluency in English; knowledge of German. Knowledge of additional languages will be considered as an asset,
• positive, can-do attitude and a passion for helping others succeed,
• able to work collaboratively with a variety of individuals at multiple levels across teams and time zones,
• mindset for continuous improvement - you enjoy making things better, faster, and smarter,
• able to learn and acquire new skills or knowledge efficiently.

About us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That's why we place collaboration at the heart of everything we do. Because together, we're more than ourselves. Want to find out more? Visit ubs.com/careers.

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We're dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That's why collaboration is at the heart of everything we do. Because together, we're more than ourselves.
We're committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.