Travel & Expense Specialist with German

At Elanco (NYSE: ELAN) - it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We're driven by our vision of 'Food and Companionship Enriching Life' and our approach to sustainability - the Elanco Healthy Purpose™ - to advance the health of animals, people, the planet and our enterprise.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you'll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals' lives better makes life better - join our team today!

Purpose: The T&E Specialist performs the processes associated with employee expense report administration and credit card program management. This position does not have direct reports.

Location: Warsaw, Poland

Key Responsibilities & Deliverables:

Process, Governance, Stakeholder Management

• Performs daily operations, troubleshooting issues, making changes in employee profiles, and designating approvers.
• Manages the process of corporate card issuance, expense settlement, limit adjustments and termination, including highlighting any violations to the management.
• Resolves employee expense queries, disputes and ensures all expense related inquiries are handled within the terms of the SLAs.
• Verifies supporting documentation to expense reports following the company travel policy.
• Ensures all expenses are filed, stored, archived and retrieved for audits according to the company's documentation management policy.
• Adheres to process governance including regular reporting and analysis of key metrics.
• Supports General Accounting's month-end/year-end closing procedures including general ledger reconciliations and accruals, Sarbanes-Oxley (SOX) compliance and financial audits.
• Supports and implements process change improvements and system upgrades/updates.
• Executes the governance process to evaluate and implement localization / customization.
• Supports internal and external auditors during audits and other data inquiries.

Skills & Capabilities:

• Strong understanding of Expense reporting and credit card administration with up to one year experience in a similar role, preferably in Business Process Management (BPM)/services industry.
• Ability to resolve expense queries and disputes independently.
• Executes expense report audits, reviews, and analysis.
• Conducts expense report exception follow-ups and resolutions.
• Verifies the supporting documentation of expense reports.
• Being proactive and communicating with the employees in case of missing information in time.
• Demonstrate excellence in all interactions with our GBS internal customers & business partners.
• Actively work with core team members, internal customers/business partners, and distribution team members to build effective working relationships.

Requirements:

• University Degree in Business and/or Accounting (or equivalent work experience).
• Minimum 1 year experience in PTP/T&E or Finance function in SSC/BPO environment.
• Ability to work in global team environment and communicate effectively with both internal business partners of all levels & disciplines as well as external team members.
• Ability to effectively prioritize and complete key tasks and deliverables.
• Able to respond flexibly to customer needs, effectively managing expectations.
• Proven control orientation based on prior operational business roles.
• Proficient in MS Office tools.
• Knowledge of SAP Concur, S4 Hana, Service Now would be an asset.
• Proficient in English & German (both written and spoken) is mandatory; multilingual is a plus.

We offer:

• Career at one of the leading global animal healthcare companies
• Hybrid work type (flexibility to work 30 days per quarter or 3 days per week from the office)
• Office located in the center of Warsaw (Rondo Daszynskiego)
• Extra days off
• Flexible working hours
• Sports cards (Multisport), private medical care, life insurance
• Employee Referral Program
• Open and inclusive environment which is supportive and welcoming of all diversity strands
• Animal-Friendly office
• Theatre tickets discounts
• Language learning platform
• Reward & Recognition platform

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status