Accounting Administrator with German

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

Areas of responsibility

Control & Tax Compliance activities:

• Perform control activities to ensure compliance with internal policies, procedures and regulatory requirements, with a specific focus on identifying and mitigating potential fraud risks;
• Review and validate customer-submitted documentation, ensuring that all supporting evidence meets compliance with applicable tax and business requirements;
• Perform research via internal and external sources, gather and analyze documentation in accordance with internal requirements;
• Detect and assess potential discrepancies or suspicious patterns, escalate issues/potential fraud or compliance issues where necessary and contribute to maintaining a strong and effective control environment;
• Ensure that controls and reviews are undertaken to the required quality and detail on a timely basis;
• Ensure controls are properly documented in the system;
• Reach volume and accuracy targets as defined for the process considering the standard processing times for the role;
• Participate in process improvement initiatives to streamline procedures, enhance efficiency and reduce turnaround times;
• Develop, maintain, and update detailed desktop procedures (DTP) for the process, ensuring they are clear, accurate and easy to follow;
• Regularly review desktop procedures and process flows to identify areas for improvement and efficiency;

Accounts Payable activities:

• Ensure timely and accurate processing vendor invoices into the appropriate systems;
• Research and resolve invoice discrepancies with appropriate internal and external stakeholders;
• Maintain vendor statements and communicate with vendors when necessary; Answer vendor and internal customers AP related queries;
• Work with related parties to ensure the clearing of AP balances;
• Perform controls and run payment proposals, as per the agreed calendar;
• Analyze Supplier Account Balance;
• Accurately reflect A/P posting and collection of payments applied to ledgers;
• Checking the accuracy of business transactions;
• Perform a variety of AP tasks and projects as necessary;
• Recommend and implement process improvements to create greater efficiency and productivity;
• Ensure meeting deadlines and the agreed KPIs;
• Review and monitor compliance of invoice processing to terms and in accordance with Company Policy and Controls;
• Assisting department with other accounting and or financial functions as needed/requested by line manager;
• Other duties may be assigned;

Job Requirements

• Bachelor's Degree, preferably in Business or Economics;
• Experience in accounting, billing or finance;
• Advanced level of English;
• Advanced level of German;
• Proficient user of Microsoft Excel;
• Ability to use ERP and CRM systems;
• Strong writing communication skills with ability to influence and negotiate;
• Strong organizational skills;
• Deadline and detail-oriented;
• Strategic thinker with a focus on driving results and continuous improvement;

As a member of our team, you will benefit from:

• 25 days of annual leave;
• 1 sick day/year;
• 1 day off for your birthday;
• Family Private healthcare subscription at Sanador/Regina Maria ;
• Monthly budget in Benefit Platform;
• Holiday gifts for Easter, Christmas through Benefits Platform;
• Loyalty bonus at 3 and 5 years seniority in company;
• Special events bonus (marriage, child birth, other);
• Opportunities and trainings for ongoing professional growth and career advancement;
• Hybrid work setup - 3 days/week in the office (Timpuri noi metro station); Discounts for dental care from Edent clinic;
• Massage in the office on Tuesday and Wednesday;

Why Ayvens?

With over 3.4 million vehicles managed across more than 42 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We're committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we're guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.