German-Speaking Executive Assistant (EA) (m/f/d) - Fixed-Term Maternity Leave Cover, approximately 12 months - Wrocław or Warsaw, Hybrid

German-Speaking Executive Assistant (EA) (m/f/d) - Fixed-Term Maternity Leave Cover, approximately 12 months - Wrocław or Warsaw, Hybrid

Location

Wroclaw

Job Description

L.E.K. Consulting is a premier global strategy consulting firm that partners with clients to solve their most critical business challenges and deliver high-impact outcomes. We bring deep industry expertise and rigorous, evidence-based insight to global corporations, growth companies and private equity investors, helping them turn strategy into action.

How do we deliver impact? It's the people. We hire exceptional individuals and invest in their growth through hands-on client work, close collaboration and a culture of ownership, inclusion and continuous learning. Across every level, curiosity unites us and challenge excites us. Founded more than 40 years ago, L.E.K. employs more than 2,200 professionals worldwide and is consistently recognized as one of the industry's best firms to work for. For more information, visit .

We are looking for a proactive, responsible and organised executive administrative professional to join our team in Poland, working closely with our European EA team. The role can be based in either our Wrocław or Warsaw office, with hybrid working.

This is a fixed-term position for approximately 12 months, providing cover for a colleague during maternity leave and, where applicable, subsequent parental leave. Immediate start.

Role Responsibilities

Partner and general administration management, including but not limited to:

• Partner diary management: scheduling meetings in an efficient and timely manner and optimising time allocation across activities
• Travel management: managing travel requirements and recommending optimal travel plans
• Timesheet and expenses: compliance with deadlines and ensuring timely provision of Partner input
• Inbox management: regular review of the Partner inbox, direct response to routine emails and scheduling of meeting requests
• HR processes: supporting the Partner with scheduling and delivering review conversations in a timely manner and scheduling mentorship sessions

Sector and case team support:

• Manage new case initiations and other supporting processes: new case code requests, NDAs, LOEs
• Timely and effective scheduling of case team meetings
• Support ad hoc case admin requests
• Lead review and execution of documentation linked to transaction processes, such as reliance and non-reliance letters
• Manage documents needed for various meetings and decisions
• Initiate the case completion process

Management of Salesforce CRM system:

• Data cleansing and maintenance of contact information, including proactively adding new contacts
• Reporting
• Track client development meetings in CRM against contacts and companies

Supporting Client Development for Partner:

• Proactively identify opportunities for meetings with new contacts and help Partners ensure that client development activity is maintained consistently
• Capture Partner notes from Client Development meetings and ensure they are logged in CRM
• Support relationship management: maintain a list of priority relationships and contacts of the Partner and collaborate with the Partner to define the nature of interactions

The Ideal Profile

Essential Criteria

• Experience in an EA role within a fast-paced environment is desirable
• Fluent Polish and English, both written and spoken, are essential for this role; proficiency in any additional European language would be an advantage
• Professional communication skills, both internally and in external client-facing interactions, in Polish and English
• Works collaboratively: recognises the value and responsibility of working as part of a team and seeks to build and maintain effective relationships both internally and externally
• Ability to deal effectively with change and ambiguity
• Deals constructively with frustration and pressure, maintaining a professional and positive manner
• Enthusiastic and dedicated, with a passion for seeking opportunities and continued self-development
• Excellent time management and organisational skills
• Previous experience using Salesforce CRM, SAP and Concur
• Strong Microsoft Office skills, particularly Word, PowerPoint and Excel, would be an added advantage
• Based in, or willing to relocate to, Wrocław or Warsaw