German-speaking Legal Secretary

Practice Group / Department:
Office Management - Brussels

Job Description

We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world's preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright, our strategy and our culture are closely entwined. We know that our expansion will mean little unless it is underpinned by truly global collaboration and we understand that pioneering work only takes place when our people have room to move and think beyond boundaries. As well as the relevant skills and experience, we're looking for people who are innovative, commercial and value the work that they do.

THE TEAM

The Brussels office of Norton Rose Fulbright is located in the heart of the European District. Our team of fewer than 30 people works in a collaborative and friendly atmosphere, with a strong international dimension thanks to our global network of offices in over 50 cities. We work particularly closely with our colleagues in London.

In this role, you will support one to two Partners and a group of associates, providing comprehensive administrative and legal assistance for client onboarding, case management, and compliance. As part of a small secretarial team, you will also act as backup during absences (holidays or sick leave).

KEY RESPONSABILITIES

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Handle client onboarding and matter openings, including conflict checks, drafting engagement letters, and liaising with the Compliance team.
• Format documents, presentations, and spreadsheets using Microsoft Word, Excel, and PowerPoint, ensuring compliance with the firm's house style.
• Manage client billing processes, ensuring accurate time entries, timely invoicing, and clear communication with clients.
• Handle expense claims for the partners and associates assigned to you.
• Provide general administrative support, such as photocopying, scanning, and data entry.
• Organize meetings (in-person/hybrid), prepare rooms, and coordinate logistics such as couriers and catering.
• Assist with marketing materials, pitches, and occasional event preparation as needed.

EXPERIENCE AND SKILLS REQUIRED

• Minimum 2 years' experience in an administrative or secretarial role (law firm experience is a plus).
• Language skills: Fluency in English and working proficiency in German are mandatory; proficiency in French is a strong plus.
• Strong organizational and time management skills; ability to prioritize and work independently under pressure.
• Excellent problem-solving and attention to detail.
• Outstanding written and verbal communication; professional interaction with attorneys, clients, and stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• High level of confidentiality and discretion.

OUR OFFER

• Competitive salary aligned with industry standards and your experience level.
• Attractive benefits package, including meal vouchers, group pension plan, and hospitalization insurance.
• Hybrid work model with up to two remote days per week (subject to business needs).
• Access to a wide range of in-house training programs to support your professional growth.
• A dynamic and friendly work environment with regular social activities.

Please upload your CV and motivation letter via the portal.

If you have any questions, feel free to contact us at [email protected].

Diversity, Equity and Inclusion

To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential.
Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people's health and overall wellbeing. Find more about Diversity, Equity and Inclusion here.

We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know here.