HR Personnel Administration Specialist with German

Eviden, part of the Atos Group, with an annual revenue of circa € 5 billion is a global leader in data-driven, trusted and sustainable digital transformation. As a next generation digital business with worldwide leading positions in digital, cloud, data, advanced computing and security, it brings deep expertise for all industries in more than 47 countries. By uniting unique high-end technologies across the full digital continuum with 47,000 world-class talents, Eviden expands the possibilities of data and technology, now and for generations to come.

The HR Personnel Administration Specialist plays a critical role in delivering high-quality administrative support throughout the employee lifecycle. This includes managing key processes such as onboarding, payroll inputs, compliance adherence, and resolving employee queries. The role focuses on ensuring seamless HR operations by maintaining accurate data, preparing essential documentation, and upholding organizational standards. Exceptional attention to detail, a strong customer-first approach, and proficiency with HR systems are essential to drive operational excellence and support workforce needs effectively.

Job Responsibilities:

• Oversee end-to-end HR administrative processes, including onboarding, data updates, payroll inputs, benefits management, offboarding, and other related activities.

• Maintain and update employee data in core HR systems (e.g., Nessie, Employee Central, SuccessFactors, etc.)

• Prepare and manage essential HR documentation such as employment contracts, certificates, and other critical documents related to employee records and administration.

• Conduct regular quality checks to ensure the accuracy, consistency, and completeness of all HR records and data.

• Act as the primary point of contact for employee inquiries through ticketing systems, email, and chat.

• Resolve queries promptly and accurately, ensuring adherence to agreed SLAs and KPIs for timely service delivery

• Escalate unresolved or complex queries to relevant specialized teams or senior HR leads for further resolution.

• Ensure HR activities adhere to local legislation, organizational HR policies, GDPR, and other applicable data privacy laws.

• Uphold compliance standards in all employee data management and administrative processes.

• Utilize HR tools to streamline workflows, enhance data processing, and generate reports.

• Work closely with cross-functional teams to maintain high customer service standards and align with organizational goals.

• Support team projects and initiatives, contributing to efficient and seamless workflows.

• Stay updated on the latest HR tools, systems, and processes through regular training sessions.

• Proactively identify and recommend process improvements to optimize HR operations and elevate service quality.

Job Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• 2-3 years of experience in HR operations or personnel administration (preferred but not mandatory).

• Familiarity with HR systems such as Nessie or SuccessFactors is preferred.

• Basic knowledge of PISA (ServiceNow) or similar ticketing tools is an advantage.

• Knowledge of MS Office (Excel, Word, PowerPoint) and other HR software/tools.

• Exceptional accuracy in data entry, documentation, and compliance activities.

• Dedicated to delivering excellent support with a solution-oriented mindset and a focus on customer satisfaction.

• Excellent written and verbal communication skills in English & German.

• Analytical skills with the ability to identify and resolve issues effectively.

• Collaborative attitude in a global, multi-cultural environment.

• Flexibility to adapt to changes in tools, policies, and processes.

• Demonstrates integrity and discretion in handling sensitive HR data and maintaining privacy.

Our Offering:

• Attractive remuneration package
• 26 days annual paid leave
• Flexible working hours and remote work
• Social package which includes additional medical insurance; multisport card; free yoga classes, company events, food vouchers; discounts in different stores, hotels
• Office location in the heart of the city center
• Comprehensive training and development programs

Let's grow together.