Junior Specialist Travel & Expense with German

Description & Requirements

Bain & Company is recognized as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions, organizational design and performance improvement. In 2015, Bain & Company opened the Global Business Services (GBS) Center in Warsaw, in order to provide the best-in-class internal support, efficiently and professionally, to both leadership and consulting teams in Bain offices across Europe, the Middle East and Africa.

The Associates, Accounts Payable and Travel & Expense process invoices and expenses, with a higher level of functional/technical knowledge. They play a more independent role in reviewing and entering invoices into the system accurately and in a timely manner. They also act as a point of contact between internal and external customers, addressing inquiries and providing timely responses. Associates ensure adherence to company policies while assisting employees with the application of Accounts Payable and Travel & Expense policies. This role may also support the team in preparing reports and open balances reconciliation.

Travel & Expense Responsibilities

• Review employee expense reports for reasonableness and consistency with firm policy, ensuring completeness and accuracy.
• Collaborate with team members to address workflow volume challenges and provide suggestions for rebalancing.
• Identify and report unusual trends or nonstandard items requiring policy clarification or additional approvals.
• Perform recurring audit steps as required by department procedures and controls, providing excellent customer service.
• Assist with generating paylists, bank files, troubleshooting system issues, and responding to inquiries from approvers.

Requirements:

• English and German language skills at level B2
• Functional knowledge of Accounts Payable and Travel & Expense principles and practices
• Bachelor's degree in Accounting/Finance or Equivalent combination of education, training and experience
• Ability to apply accounting skills to accurately process invoices and payments
• Problem-solving and analytical skills to resolve discrepancies and issues
• Effective communication skills to liaise with internal and external stakeholders
• Ability to work with minimal supervision, demonstrating initiative and attention to detail
• Collaborative mindset to contribute to team goals and deliver quality results
• Good knowledge of MS Office, especially Excel and Power Point

We offer:

• A 12 month temporary contract of employment,
• Comprehensive onboarding and trainings - we are a CIMA certified employer, we support those employees interested in obtaining CIMA certification
• A very friendly working environment
• Hybrid work (40% time work in office, 60% time work from home)
• Daily work with English and/or other foreign languages
• Beautiful office in Warsaw city center (al. Jana Chrystiana Szucha) with fully stocked office cafeteria
• Very abundant benefit package: private medical care & dental care, multisport card, yoga classes, life insurance, employee referral program, technology & ergonomics allowance, video game room, leisure zone.
• Integration activities, lunches, dinners and Offsite trips

WHAT MAKES US A GREAT PLACE TO WORK:

We are proud to be consistently recognized as one of the world's best places to work, a champion of diversity, and a model of social responsibility. We are currently ranked the #1 consulting firm on Glassdoor's Best Places to Work list, and we have maintained a spot in the top four on Glassdoor's list for the last 15 years. We believe that diversity, inclusion, and collaboration is key to building extraordinary teams. We hire people with exceptional talents, abilities, and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally. We are publicly recognized by external parties such as Fortune, Vault, Mogul, Working Mother, Glassdoor, and the Human Rights Campaign for being a great place to work for diversity and inclusion, women, LGBTQ, and parents.