OTC Finance Commercial Assistant, Warsaw Hub

Company Description

Who we are

We are a global law firm dedicated to creating advantage for our clients - on every matter, every time.

Our Warsaw Hub exemplifies this commitment. We offer a competitive edge and empower the right people to be at the forefront of technological innovation, such as AI investment, legal automation, bespoke tools, to drive transformation at Clifford Chance and create more added-value, efficient solutions for clients and the wider industry.

Joining our team means you will be part of a high-performing culture, globally recognised for the work we do and the advantage we create for world-leading clients. You'll collaborate with the sharpest minds in the industry, working on some of the most critical legal and commercial business challenges and driving business support processes.

We focus on delivering operational excellence with specialist infrastructure and dedicated support such as, Finance, Legal and Executive administration support, , Risk and Compliance, Business Development, Branding, Marketing and Communications.

Job Description

The Commercial Assistant sits within our commercial hub in Warsaw and is part of the finance team. You will be assisting with, and taking ownership for a range of activities across the order to cash cycle to drive efficiency and reduce lock-up. You will predominantly be working with finance and secretarial colleagues from our German speaking offices as well as the offshore team in Delhi, but you may also have contact with fee earners, including Partners when required.

What you will do:

The following activities and tasks will constitute some of, but not all of your role, and you may be expected to perform tasks outside of this description and where required.

Operational Activities and Tasks:

New Matters Opening:

• Support the Matter Inception process and ensure matters are compliant with client agreements. This will include monitoring and chasing any missing client and matter billing information such as PO Numbers and Client Matter IDs;
• Enter and maintain fee-earner charge out rates, including where appropriate, working with the offshore team in Delhi to do so;
• Follow-up pending new matters openings.

Collection:

• Follow-up on overdue invoices sending automatic reminders and managing status in the system.
• Liaise with local office for escalation and update accordingly.

Billing:

• Follow-up billing dispatch to ensure accuracy of collection activities.
• Assist in complex bill amendments.
• Amend, authorise and print bills.

Qualifications

• Fluent in English and German; Polish is desirable but not essential.
• Strong verbal and written communication skills, with confidence engaging with internal and external stakeholders at all levels.
• Excellent organisational skills, attention to detail, and a high level of accuracy.
• Able to follow defined processes and quickly understand new concepts.
• Proactive, flexible, solution-focused, and open to change.
• Motivated to learn and committed to delivering high-quality work.
• Strong Microsoft Office skills, especially Excel, and confidence using IT systems.
• Good understanding of order-to-cash financial processes.
• Bachelor's degree in Business, Accounting, Finance, Economics, or similar preferred.
• Commercial experience would be an advantage.

Additional Information

The Warsaw Hub is designed to help clients move faster, smarter, and with confidence. Joining us means becoming part of a dynamic and interconnected global network. Every day and on each project, you will connect with your colleagues across the world. You will learn, you will grow, and you will take your career in the direction you want.

We are closely integrated with the core business of Clifford Chance. This means frequent interactions with senior stakeholders, providing our team with invaluable insights. This close integration ensures that our work is aligned with the firm's overall goals and vision.

The Warsaw Hub requires individuals with advanced capabilities and the ability to engage in thought-partnering with Clifford Chance's lawyers and partners. This means that our team members are not just executing tasks but are actively contributing to the development of innovative legal solutions. This collaborative environment fosters professional growth and ensures that our team is always at the cutting edge of the legal industry.

You will work in the heart of the city. Warsaw is a friendly place to live and to work and has a cosmopolitan environment.

Equal opportunities

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.

Find out more about our inclusive culture here.

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