People Service Specialist with German

Meet Ricoh Business Services (RBS) - a shared service center where people are at the heart of our business and shape our culture: a diverse, inclusive, and supportive environment where employees are valued, respected, and motivated. Founded in 2017, RBS in Gdańsk provides business and administrative support to multiple Ricoh companies across the EMEA region.

What makes us a great place to work? We foster a positive atmosphere where collaboration and personal development are encouraged. We also provide opportunities to engage in community and environmental initiatives, reflecting our strong commitment to social responsibility. When our employees love what they do, they unlock growth, spark energy, and deliver meaningful results.

RBS is part of Ricoh - a Japanese company founded in 1936, renowned for its printers, modern office equipment, and digital solutions. We create technologies and services that support modern office environments, empowering companies and individuals, inspiring innovation, enhancing sustainability, and driving business growth.

The People Service Specialist administers the processes and executes administrative tasks required to support the employee lifecycle activities and respond to HR queries. This role contributes to a People Services operation which creates an outstanding employee experience.

Main responsibilities are:

• Managing employee documentation, including employee records, contracts, and leave processes, ensuring accuracy and compliance
• Acting as the primary point of contact for HR-related inquiries via phone, chat, and case management tools; identifying issues and delivering effective solutions for employees and managers
• Supporting the HR function and business lines by handling day-to-day HR requests and questions from employees and people managers
• Providing operational support in the management and maintenance of HR systems, ensuring data quality and process efficiency
• Measuring, analyzing, and reporting HR service data to identify areas for improvement and support solution recommendations
• Supporting onboarding policies, processes, and learning material creation, ensuring a smooth and positive employee experience from day one

• English and German language proficiency at the C1-C2 level.
• Experience working in an HR team
• Solid understanding of HR processes and operations.
• Experience with ticketing systems is considered an asset.
• Strong and effective communication skills are essential for success in this role.

• Standard benefit package (Multisport, Luxmed, private life insurance, benefits cafeteria)
• Work in a hybrid model (2 days in the office/week)
• Annual bonus system
• Language programs (Learnlight)
• A rich package of training courses
• Bonuses and additional days off based on tenure
• Referral program
• An office in a great location
• Wellbeing sessions

This is a replacement position (maternity cover)