PMO Specialist with German

Company Description

Company Description
Accesa is a leading technology company headquartered in Cluj-Napoca, with offices in Oradea and 20 years of experience in turning business challenges into opportunities and growth.

A value-driven organisation, it has established itself as a partner of choice for major brands in Retail, Manufacturing, Finance, and Banking. It covers the complete digital evolution journey of its customers, from ideation and requirements setup to software development and managed services solutions.

With more than 1,200 IT professionals, Accesa also has a fast-growing footprint, establishing itself as an employer of choice for IT professionals who are passionate about problem-solving through technology. Coming together in strong tech teams with a customer-centric approach, they enable businesses to grow, delivering value for our clients, partners, industry, and community.

Job Description

Our clients are leading institutions in the banking sector, committed to being a reliable financial partner for individuals and businesses. They focus on delivering innovative banking solutions, ensuring financial stability, and supporting sustainable economic growth.

The role includes:

• Supporting the Project Manager in day-to-day project coordination and governance
• Managing project documentation and SharePoint structures
• Preparing management presentations and project reporting
• Coordinating project meetings, workshops, and follow-up activities
• Facilitating collaboration between business and IT teams
• Tracking actions, decisions, and project progress
• Supporting stakeholder communication and ensuring transparency across the project
• Fluent in written and spoken English, German level C1

Main responsibilities:

• Update the current-month payment and forecast files accurately and within the agreed reporting timeline, ensuring that reliable financial information is available for the CIO meeting.
• Ensure the accurate and timely upload of customer contract documents and initiate the signature process by assigning them to the appropriate project stakeholders.
• Verify received invoices for approval and, once the required approval is confirmed, accurately initiate the payment process within the agreed timeline.

Qualifications

As a people-first organisation, we believe diversity strengthens our teams and drives innovation. All employment decisions are based on merit, skills, and performance, without discriminating based on any personal characteristic. This reinforces our commitment to providing an inclusive and respectful workplace.

Must Have

• Regular use of AI tools to improve productivity, automate or reduce repetitive work, support decision-making, and deliver higher-quality outcomes.
• Ability to use AI tools responsibly by structuring effective prompts, critically validating outputs, understanding limitations, and taking ownership of the final result.
• German level C1

The ideal candidate brings:

• Extensive PMO or project management experience in complex IT or transformation environments
• Strong organizational and German communication skills
• Experience working with both business and IT stakeholders
• Excellent Microsoft 365 knowledge, particularly SharePoint, PowerPoint, Teams, and Excel
• A proactive, structured, and hands-on approach
• Fluent in written and spoken English and German

Additional Information

At Accesa you can

Enjoy our holistic benefits program that covers the four pillars that we believe come together to support our wellbeing, covering social, physical, emotional wellbeing, as well as work-life fusion.

• Physical Wellbeing: Our wellbeing program includes medical benefits, gym support, and personalised fitness options for an active lifestyle, complemented by team events and the Healthy Habits Club.
• Work-Life Fusion: In very dynamic industries such as IT, the line between our professional and personal lives can quickly become blurred. Having a one-size-fits-one approach gives us the flexibility to define the work-life dynamic that works for us.
• Emotional Wellbeing: We believe that to maintain our overall health, we need to invest in our mental wellbeing just as much as we do in our physical health, social connections or in achieving work-life balance.
• Social Wellbeing: As a growing community in a hybrid environment, we want to ensure we remain connected not just by the great work we do every day but through our passions and interests.